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Description: A cloud based RTO student management system that provides RTOs the capability to manage their training operation and meet all national and State reporting and compliance requirements. RTO Data Cloud is compliant with AVETMISS, all State and Territory funding contract reporting, CRICOS and for the verification of Unique Student Identifiers.

Hosting: RTO Data Cloud is a powerful cloud based software as a service. Managed and delivered to you by Newbery Consulting. RTO Data Cloud is hosted within the Equinix SY3 Sydney IBX Data Center. This is the most interconnected, fastest and secure data storage center in Australia which boasts an amazing high average uptime track record of greater than 99.9999%. That equates to a potential 4.7 minutes of downtime per year!

Capability. You can access RTO Data Cloud anywhere / anytime via your computer or tablet. All you need is a device, web browser and an internet connection. Unlike other systems, we do not piece meal out capability as additional add-ons and modules. With RTO Data Cloud, you get everything that it has to offer now and in the future as we continue to evolve and develop its capability.

  • Secure, high speed hosting with two-hourly backup
  • Each client has their own database, no database sharing
  • Unlimited students and enrolments
  • Staff training and support Monday to Friday 9-5
  • Integrates with your website via our supplied API library
  • Online enrolments via your own website
  • Published training calendar via your own website
  • Live Unique Student Identifier verification
  • Electronic issuance of certificates
  • Supports Nationally Recognised and Non-accredited training
  • Document and files management for learner and RTO records
  • Customisable user access and rights edit capability
  • Submit funding claims in all States and Territories
  • Compliant AVETMISS reporting for AVETMISS 7.0 and 8.0
  • Import your AVETMISS files from your current SMS
  • Complete task/delegation management
  • Continuous Improvement (CI) Register
  • Complaints and Appeals Register
  • Management Meeting Minutes (integrates with CI Register)
  • Trainer Professional Development and Competency Register
  • Manage and allocate delivery locations and resources
  • Build and select from training plans
  • Schedule courses and manage students an an individual or cohort
  • Complete reporting capability with our report builder function
  • Updates occur live, no downloading and installing required
  • Add or subtract additional users according to your business needs
  • Billed monthly in arrears based on your actual usage
  • 100 Gigabyte of base data storage

Pricing. A frustration for us at Newbery Consulting is how much some of our clients and other RTOs are paying for their student management system service. Our competitors want to charge you for the additional bells and whistles and the cost per user can be prohibitive. On some systems, you can find yourself paying in excess of  $5,000.00 per year for very limited users and enrolments with very basic functionality. At Newbery Consulting, we want to offer the Australian VET Sector with a great cloud based system that does everything you need for a low reasonable cost. We have been supplying student management software since 2010 with our very successful program RTO Data Desktop. With RTO Data Cloud, we get to offer a comparable or better system to our competitors at a much lower affordable cost for our small to medium client base.



Here is our offer:

Initial set-up and provisioning – $1,100.00

Single (1) user average monthly cost – $75.00. The cost is calculated on a daily basis so the monthly cost may vary depending on how many days in the given month. The base cost for a single user is $900.00 per year but charged as a proportion on a monthly basis.

Add additional users for only – $2.00 per user / per day

Additional data storage cost per Gig (1) per month – 6 cents

As an example:

Scenario 1: First aid RTO with a single administrator processing 2800 student enrolments and completions each year. Is scanning and uploading all student assessment evidence to RTO Data Cloud with current storage of 75 gigabyte would have a total average cost of $75.00 per month. Cheap!

Let’s say that First aid RTO had grown their enrolments and activated an additional user ($2.00 per day) on a full time basis, their total cost would now be an average of $135.83 per month. That is an additional $730.00 per year for the additional user (for the entire year) plus the base fee of $900 per year = $1,630.00 divided by twelve months = $135.83 per month.

Lets consider the storage of data and lets say First aid RTO has been uploading all of their student records for the last few years and their data stored on RTO Data Cloud has grown to 350 gigabyte. So, that is 250 gig in excess of their base data storage of 100 gig. The additional data storage of 250 gig would cost them an additional 6 cents per gig per month, so an additional $15.00 per month. Now the average monthly cost has grown to $150.83 per month.

If the above user grew to require the need to bring on an additional user just over a busy period of Mar-Jun, that is 121 days. So this would cost the RTO an additional $2.00 per day (billed monthly) or $244.00 for the entire period. If the RTO was closing for three weeks over the Dec – Jan period, the RTO could deactivate their additional users over this leave period and save. That is the beauty of RTO Data Cloud for small and medium business, it is flexible and cost efficient.

Scenario 2: Medium sized RTO with 12 qualifications on scope and an average of 850 student enrolments and completions each year. The RTO requires seven (7) users in total which include management and administrative support staff. So, the RTO has a base plan with six (6) additional users resulting in a total average cost of $440.00 per month.

Download RTO Data Cloud Terms and Conditions: Click Here

To sign-up for RTO Data Cloud, please click on the button below and complete the sign-up page and payment authorisation. To sign-up for RTO Data Cloud, you will need to provide the details of an authorised credit card for the initial payment and the ongoing monthly charges. The initial payment will not be debited from your nominate credit card until the end of an initial eight (8) business day period which is provided at no cost. This initial eight business days is provided to allow you to withdraw from using RTO Data Could before the initial payment is incurred.

Coming Soon 🙂

Other information: The RTO Data Cloud licence is only issued to your business entity and is specifically linked to a valid ABN. The purchase order form requests your ABN as a mandatory field. If you do not hold an ABN, Newbery Consulting will not be able to issue you a licence to RTO Data. Prices quoted on this website are inclusive of GST. RTO Data Cloud is also supplied as a bundled product package within our RTO System where the cost is inclusive with other products. Please ensure that you have read the RTO Data Cloud Terms and Conditions before proceeding with sign up. Those clients who are existing users of RTO Data, will be able to transfer their student data at no cost.

Please contact us if you require more information.

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