Description
CRICOS Audit is a remotely delivered service which is conducted in a way that replicates the performance assessment conducted by the National VET Regulator. It involves us working with you and your team to request evidence and hold a series of meetings including an opening meeting, management interview and closing meeting. This service is delivered by Joe Newbery exclusively. The audit can usually take up to 8-10 weeks to conduct with the series of evidence requests and meetings to conduct and is finalised with a formal audit report against the standards.
Purpose and Scope
The purpose of CRICOS Audit is to determine if your current practices are compliant with the standards, to educate your team and to provide feedback and recommendation to strengthen your compliance and improve your training operation.
The scope of the audit includes assessing compliance with the following standards:
- National Code of Practice for Providers of Education and Training to Overseas Students 2018 and the associated requirements within the ESOS framework
- Outcome Standards for NVR Registered Training Organisations 2025
- Compliance Standards for NVR Registered Training Organisations 2025
The audit will include a sample of:
- 2 x qualifications
- 2 x units of competency per qualification (4 in total)
Outline of Audit Service
The CRICOS Audit service is delivered through a structured process that reflects the way regulators typically assess a provider’s systems, operations and evidence. The audit moves from a high-level review of the organisation and its documented arrangements through to evidence of how those arrangements are applied in practice. This means the audit considers both RTO compliance requirements and the additional obligations that apply to CRICOS providers under the ESOS Framework.
The process begins with an opening meeting. This meeting sets the context for the audit, confirms the purpose and scope of the review, and explains how the audit will run. Before or around this stage, initial organisational and delivery information is reviewed to build a clear picture of the provider’s current operations, including its scope, delivery profile, overseas student activity, staffing, delivery locations, education agents and any third-party arrangements. The opening meeting also gives management an opportunity to clarify this background information and raise any early questions.
The next stage focuses on the collection and review of evidence about the organisation’s documented arrangements and strategies. This usually includes training and assessment strategies, assessment system materials, trainer and assessor records, policies and procedures, written agreements, student information, education agent arrangements, PRISMS-related procedures, governance documents and other material that shows how the organisation has designed its systems to support compliant RTO and CRICOS operations.
Once this initial evidence has been reviewed, a management meeting is held with key decision-makers and senior personnel. The discussion explores how the organisation manages its responsibilities, with a focus on governance, oversight, decision-making, staffing and trainer capability, resource planning, learner and overseas student support, course progress monitoring, education agent management, PRISMS reporting, fee protection, third-party monitoring, validation and continuous improvement. The purpose is to test how well the documented arrangements are understood, controlled and monitored by management.
The audit then moves to the collection of practice evidence. This stage looks beyond policies and templates to the records that show what is actually occurring. Depending on the scope of the audit, this may include sampled student files, completed assessment records, enrolment and written agreement evidence, course progress and intervention records, PRISMS transactions, education agent records, fee and refund evidence, validation records, learning resources, facilities and equipment evidence, and other operational records. The purpose is to confirm whether the organisation’s documented arrangements are being applied consistently and whether its actual practices meet both RTO and CRICOS requirements.
The process concludes with a closing meeting, which is usually scheduled for 60 to 90 minutes to allow time to work through the findings and any significant recommendations. This gives your team an opportunity to ask questions, understand the basis for the findings and discuss practical priorities for corrective action or improvement. It can also be useful to involve a broader group of staff in this meeting, including as observers, so they have a clear understanding of the organisation’s current compliance position and the areas requiring attention.
Following the closing meeting, Joe provides a formal audit report setting out the findings and recommendations in detail. The report explains the basis for each significant finding, why the issue matters and what requires attention. The report is usually provided within four weeks of the final evidence being received.
This service is perfect if you are wanting to test your compliance against the standards. This service is delivered by Joe Newbery exclusively. The audit can usually take up to 8-10 weeks to conduct with the series of evidence requests and meeting to conduct and is finalised with a formal audit report against the standards.
Cost: $6,600.00
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Other information
Please note that the cost is inclusive of GST. Newbery Consulting Terms and Conditions Apply. This services is required to be paid in advance of service being delivered.
Please contact us if you require more information.